Newsletter Audit Checklist


Whether you've been doing an email newsletter for a while or are just getting started, there are always ways to improve. Download our Newsletter Audit Checklist and use it to ensure both you and your readers get the most out of your email marketing efforts.

If you discover you'd like help with your email marketing efforts, fill out the Newsletter Planning worksheet here and book a call.

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Here is more inspiration as a follow-up to  5 Inspired Ways to Develop Content Ideas . That list had suggestions that you can do in minutes while sitting at your desk. This list of inspiring quotes requires you to get out from behind your desk. “Libraries store the energy that fuels the imagination. They open up windows to the world and inspire us to explore and achieve, and contribute to improving our quality of life. Libraries change lives for the better.”  - Sidney Sheldon #1. Swing by your local library and run your hand along a row of books. Enjoy the relaxing atmosphere and poke around for ideas by scanning book titles in the stacks. “I've found that many of the greatest ideas surface in bars because that's where many people cultivate inspiration.”  - Herb Kelleher #2. Off you go to your neighbourhood bar ... or coffee shop or... . Take a notepad and pen. Listen to what people are talking about. Ask people for their opinion on something about your busi...
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Complex to Simple: Images for Social Media Posts

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Rocket Science Version The sizing of images for the various social marketing platforms, post types, and headers is becoming a bit complex. In fact, it would be a very practical way to teach equivalent fractions and geometry in Grade 9. But if you're long out of school and want all the details, get them on Twirp's Cheat Sheet: The ONLY social media image sizes you need to know . Squares and Rectangles The diagram below shows a very simplified rule of thumb for matching image shapes to social media posts on common platforms. Size Matters While bigger is better, it often means a larger file size and then icky compression stuff happens and... well, you've probably seen it on other people's feeds. I suggest your squares be a minimum of 600px by 600px; and 1200px by 1200px is about the largest you'll need. For rectangles, use minimum 600px by 300px, or maximum 1200px by 600px. originally published in Work Better, Not Harder newsletter August 31, 2017 Clic...
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Reducing the Noise

One problem with the current social media soup is the high noise to relevant signal ratio. The most effective way to deal with this problem is to find accepted and popular experts in your field of interest and subscribe to their feeds. This will lead you to relevant online communities from which you can find and share pertinent advice and draw new customers. This approach will work much better than broad monitoring of many social media services because it will greatly reduce the noise you will need browse and therefore, the time you need to spend building your online reputation. Click to Tweet the Article
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Why is List Building so Important for Small Businesses?

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Your contact list should be the most valuable asset your small business has, like a privately owned gold mine . Once you have added someone to your contact list, you can create more chances to get them as a client or fan, sell them a product or service, and get a referral or testimonial. The possibilities open up. How many times have you stifled a good idea because you didn't have an interested audience waiting to hear from you? photo by Merlijn Hoek / Flickr Click to Tweet this Article
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Eliminating Waste and Ageism from My Writing

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In today's society... in today's busy world... our current technological society... and so on. I've written phrases like that more than once. And I've stopped because: 1. These phrases don't add any value to my writing. If I'm writing about the past, I'll say, "In the past..." or some such thing. Similarly if I'm writing about the future. Otherwise isn't the perception it's current? 2. Lots of people don't know a different society , don't remember a time before computers. Technology is hardly new. Anyone over 50 like me has actually been using it longer than anyone younger. Reserve space in your writing for words that really count, that add meaning to your writing. Eliminate what's left. Make sure every word works. Your readers will thank you for it and show you by coming back to read more. photo by Street matt / Flickr Click to Tweet this Article
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Bragging Writes

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You'll see in this newsletter that success stories make great marketing content. There's positive emotion around a good story - we like to read them and share them. It's a bonus that they come in many different forms: testimonials, case studies, photos of happy customers or completed work, statistics, even video. Success stories can also be assembled in a lot of different ways. For example: written by you, or by your client spontaneous (such as on Twitter), or solicited about your products and services, or about your business itself (for example, a 10 year anniversary) short or long (useful for different purposes) numerical or graphic (such as statistics) Don't stop at collecting testimonials. There are many more ways to tell your story. originally published in Work Better, Not Harder March 30, 2016 Click to Tweet this Article
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Leave Out the Parts People Skip

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Has anyone really read every word of Gone with the Wind ? Be honest now. I've read it twice and I remember skipping whole pages of scene-setting descriptive text. When I read this quote by Elmore Leonard, whose books I read, it resonated with me. "I try to leave out the parts people skip." ( click to tweet this ) This is a great principle for marketing , too. Recall those bags of brochures and business cards you've thrown out after conferences. What's the practical application? Have a look at your website with a fresh eye from the perspective of your ideal client . Better yet, have one of your ideal clients take a look. Ask them to 'browse' and then find out what they skimmed over, or skipped completely. You can also do this for your brochures and bios, your articles and newsletters. You could even get carried away and do an audit of all your marketing materials . Click to Tweet this Article
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Stop Saying "Feel Free"

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The next time you start to type “Feel free to phone or email me” -- Stop. If you’re in business, shouldn't it be obvious that you want calls and emails? "Feel free..." is a little wishy-washy, like using the word “just” . Instead, use a more direct call to action . Assume that people will have questions, concerns or feedback. “Call or email with your questions and concerns.” “Questions? Call or email – I’ll be happy to answer them.” “Tell me what you think of this. By phone or email is fine, at your convenience.” Even better, be specific about the type of response you desire . “Call me Friday morning so I can answer your questions and we can discuss the next steps.” “Send me your questions by email so I can give you detailed answers.” Create your own unique version of this call to action , use it, make it a habit -- make it part of your brand. Not only does “feel free” send the wrong message, it’s overused. This is an opportunity for you to stand out. Cli...
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How Giving Options Reduces Unsubscribes

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After sending out clients' newsletters, I'm often asked by them why someone would have unsubscribed. The worry seems to be that something in that particular issue made them disconnect. This is rarely the case. I can't tell you all the reasons people unsubscribe but I can tell you that it is always about them. Lives change, interests change, jobs change, priorities change, time changes... all of these things can result in unsubscribes.  You should never take unsubscribes personally. You can typically expect list attrition - the natural pattern of unsubscribes you can consider normal - to be 25-30% per year. That industry-wide benchmark is not as useful as the one your own list will give you over time. You will see what your typical unsubscribe rate is. As long as you are growing your list faster than that rate, you shouldn't spend too much time worrying about unsubscribes. On the other hand, if you are experiencing a sudden spike in unsubscribes, you will want t...
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